For this Discussion Board, you are to make a posting discussing the following: Imagine that you run a photography printing store. Your employees have been using punch cards for time entry since you started the business. This has lead to many problems including lost cards, inaccurate hours, and employees punching in other employees. Because of these problems you are considering implementing a computerized time entry system. Describe each step of the life cycle, and apply it to your problem in your business.
The implementation of a computerized time entry system in a photography printing store involves several steps in the system development life cycle (SDLC). The SDLC is a framework that guides the development and implementation of information systems. It consists of six stages: system planning, system analysis, system design, system implementation, system testing, and system maintenance. This discussion will apply each step to the problem faced by the photography printing store in relation to the punch card time entry system.
The first step in the SDLC is system planning. In this stage, the organization identifies the problem or opportunity and determines the feasibility of implementing a computerized time entry system. In the case of the photography printing store, the problems with punch cards, such as lost cards, inaccurate hours, and employees punching in for others, indicate the need for a more accurate and efficient system. The organization can evaluate the costs and benefits of implementing a computerized system, considering factors such as time savings, data accuracy, and employee satisfaction.
The second step is system analysis, where the organization analyzes its existing system and identifies requirements for the new system. In this case, the photography printing store needs to assess its current punch card system, understand its limitations and problems, and determine the specific requirements for the computerized time entry system. This may involve conducting interviews with employees, observing existing processes, and gathering information about employee schedules and pay rates.
System design is the next step, where the organization develops a detailed plan for the new system. The photography printing store needs to design the computerized time entry system in a way that addresses the identified problems and meets the organization’s requirements. This may involve designing a user-friendly interface for employees to enter their time, establishing secure access controls to prevent fraudulent time entries, and integrating the system with other existing systems, such as payroll and scheduling software.
System implementation is the stage where the organization actually deploys the new system. In the case of the photography printing store, this would involve installing the necessary hardware and software for the computerized time entry system, configuring the system to match the organization’s requirements, and training employees on how to use the system. It is important to ensure smooth transition from the old punch card system to the new computerized system, minimizing disruptions to employee workflow.
System testing comes after implementation, where the organization verifies that the new system functions correctly and meets the desired requirements. In the case of the computerized time entry system, this would involve testing features such as time entry accuracy, data integrity, and system reliability. Testing can include activities such as user acceptance testing, stress testing, and integration testing.
After successful testing, the organization moves to the final stage of the SDLC, system maintenance. This involves monitoring and supporting the system to ensure its continued operation and improvement. For the photography printing store, this could include providing ongoing technical support to employees using the system, addressing any issues or bugs that arise, and periodically evaluating the system’s performance and making necessary updates or enhancements.
In conclusion, implementing a computerized time entry system in a photography printing store involves several stages of the system development life cycle. Starting with system planning and analysis, followed by design, implementation, testing, and maintenance, each step contributes to the successful deployment of the new system. By going through this process, the photography printing store can address the problems associated with the punch card time entry system and improve accuracy, efficiency, and employee satisfaction.